Client Administration Executive

The position plays a key part in the end-to-end client lifecycle, from initial setup and quoting through to project monitoring and billing, while acting as a central coordination point between fee earners, Partners, and internal functions such as Finance and Compliance.

The successful candidate will be responsible for a range of administrative duties:

• Maintaining and updating client and contact records across internal systems, ensuring accuracy and completeness of data
• Managing client profile amendments and monitoring contact status updates in a timely manner
• Preparing, issuing, and tracking client quotations in line with agreed arrangements
• Updating the status of quotations and ensuring appropriate follow-up actions are completed
• Drafting and preparing Letters of Engagement (LOEs) and Terms of Business (TOBs)
• Liaising with the AML team to support efficient client onboarding processes
• Creating and setting up projects within internal systems, including budgets, revenue, and timelines
• Monitoring project progress and maintaining accurate project status information
• Overseeing time recording processes to ensure completeness and accuracy across the team
• Following up with fee earners regarding missing, incomplete, or inaccurate time entries
• Supporting the integrity of time data for billing, reporting, and operational purposes
• Preparing and issuing invoices in accordance with agreed fee arrangements
• Coordinating invoicing requirements with fee earners and Partners to ensure timely invoicing
• Ensuring all billing activities are completed in line with internal policies and deadlines
• Supporting the full lifecycle of client engagements, from onboarding through to billing
• Acting as a key coordination point between fee earners, Partners, and internal departments
• Contributing to the smooth delivery of administrative and operational processes across engagements