Executive Assistant

An opportunity has arisen to join the firm as an Executive Assistant, supporting one of the Partners with day-to-day business, administrative and personal requirements. This is a varied role suited to a highly organised, discreet and proactive individual who can manage competing priorities, communicate professionally, and help ensure the smooth running of the Partner’s business and private affairs.

The Job

The role involves undertaking organisational, administrative and coordination duties aimed at maximising the Partner’s time efficiency and ensuring effective support across professional and personal matters.

Key responsibilities:

Managing the Partner’s schedule, including diaries, meetings, appointments, priorities, conference and related administration
Handling and prioritising internal and external communications, including correspondence, professional emails and clear communication channels with stakeholders
Coordinate international travel arrangements, including visas, transport, and accommodation, often involving last-minute changes
Preparing, drafting, reviewing and organising correspondence, documents, presentations, agendas, minutes, reports and submissions to relevant authorities, departments or organisations as required
Attending client meetings as needed, recording minutes, distributing action items and ensuring timely follow-up
Acting as a liaison between the Partner and internal teams, requesting updates and tracking progress, deadlines and project status where required
Maintaining accurate records, filing systems, contact lists and administrative processes across business and personal matters
Supporting private ventures, property matters, supplier relationships, invoices, payments, renewals, subscriptions and related documentation
Coordinating personal appointments, events, reservations, gifting, memberships, family logistics and ad hoc requests with discretion and efficiency
Assisting with additional tasks, special projects or responsibilities delegated by the Partner, while handling confidential information with professionalism and care

Requirements

The ideal candidate will possess the following qualifications and attributes:

A minimum of 4 years’ experience in a similar role
Exceptional written and verbal communication skills in both English and Maltese, and fluency in Italian would be considered a plus
The ability to manage multiple projects simultaneously and prioritise effectively
A proactive character, well-organised with excellent time management skills
Be proficient in Microsoft Office applications
Show complete discretion in handling sensitive information with utmost confidentiality
Sound judgement, initiative and the ability to manage confidential business and personal matters with professionalism

What We Offer

WH Partners offers a dynamic and friendly environment, fostering growth and career opportunities for all employees.

Main company benefits include: